Race Day Photography Checklist

For Race Directors Working with a Professional Photographer

Before Race Day (Prep Checklist)

• Send course map and timing schedule at least 3 days before race day
• Confirm photographer access and credentials (parking, check-in, vendor pass)
• Share sponsor logo files and overlay instructions (if applicable)
• Designate a contact person for photography on race day
• Place bibs in packets using clear, visible numbers (no folds or tears)
• Encourage runners to wear bibs on the front torso, not on shorts or back
• Provide expected finisher range and pacing info

Race Morning (Setup & Coordination)

• Ensure the finish line is clear of cones, signs, or staff blocking key angles
• Confirm that sponsor signage is visible and not obstructed by fencing, crowds, or tents
• Avoid placing speakers, coolers, or vehicles in front of branding or arches
• Set up directional signs early if 'smile zones' or banner placements are included
• Remind volunteers and emcees to avoid crowding around the finish chute
• Place hydration tables to the side—not centerline—for clean photos
• Communicate to volunteers where the photographer will be standing (to avoid blocking)

During the Race (Live Coverage Support)

• Keep the designated finish area clear for photographer movement
• Check in once mid-event to see if the photographer needs anything
• Alert the photographer to any timing changes or delays
• Ensure pacers or lead vehicles do not obstruct the view at the finish
• Maintain consistent bib visibility reminders over announcements (if needed)

After the Race (Wrap-Up)

• Thank runners and sponsors via announcements and direct them to the photo gallery
• Share the gallery link via post-race emails, social media, or text alerts
• Tag photographer and sponsors when sharing highlight images
• Send any feedback or notes to the photographer within 48 hours
• Request overlay download stats or social insights if part of a sponsor package

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